Seeking Employment as a Care Provider?
If you are seeking employment as a care provider, please contact your potential employer to initiate a background screening.
Initiate a Screening as a Provider
1. Create an Account
Go to the Clearinghouse Results Website (CRW) portal, enter your email, and follow the prompts. Your agency must approve your access before you can continue.
2. Initiate a New Screening
Log into CRW and select Initiate New Screening. Enter the applicant’s information, confirm privacy forms, and the system will assign the correct ORI number (used to track the screening).
3. Schedule Fingerprinting
Choose a Livescan fingerprint vendor from the approved list, make your appointment, and print your Livescan request form to bring with you. Pay service provider fees (varies by service provider).
4. Check Screening Status
Use the My Screenings tab to see updates like Screenings In Process or Determination Made. Employers also get notified if eligibility changes.
View the instructions in the Clearinghouse User Guide PDF
Screening Process Timeline
How long does a Level 2 screening take?
The full process typically takes 5 to 7 business days. While fingerprint transmission from the Livescan vendor to the Florida Department of Law Enforcement (FDLE) can take 24 to 72 business hours, the Background Screening Unit generally completes its review within 5 to 7 business days after receiving the results from
Types of Screenings
New Applicant Screening
New Applicant Screening
New Applicant Screening
- For first-time applicants
- Cost: $60 + Livescan provider fee (set by vendor)
- Includes fingerprint retention in the Clearinghouse for 5 years
- Paid directly to the Livescan provider when scheduling
Add a Current Employee
New Applicant Screening
New Applicant Screening
- Used when a person is already employed but not yet in the Clearinghouse system
- Cost: $60 + Livescan provider fee (set by vendor)
- Includes 5- year fingerprint retention
- Paid directly to the Livescan provider when scheduling
Renewal Screening
New Applicant Screening
Renewal Screening
- Required every 5 years to keep fingerprints active in the Clearinghouse
- Cost: $42
- Paid by check or with credit card through the Clearinghouse system
- Only available 60 days before expiration.
Resubmission
Agency Review
Renewal Screening
- Required if employee had a 90-day break in employment
- Cost: $12 (effective 1/1/2025)
- Paid through the Clearinghouse
Agency Review
Agency Review
Agency Review
- Free
- Allows a screening already in the Clearinghouse to be shared with another agency, so you don't have to redo it
WHo Needs To be Screened?
Florida law requires Level 2 background screening for many types of care providers, school personnel, and contractors. If you’re not sure whether you or your staff require screening, check with your regulating agency.
Here’s a breakdown by agency:
People working in AHCA-licensed or regulated facilities must be screened, including:
- Facility owners, administrators, and financial officers
- Employees and contractors providing direct care or services
- Employees with access to client property, funds, or living areas
- Contractors working 20+ hours/week with access to clients or property
- Facility types: Adult day care centers, assisted living facilities, health care clinics, home health agencies, nursing homes, hospices, intermediate care facilities for the developmentally disabled, prescribed pediatric extended care centers, and more
DCF requires screening for anyone working with children, families, or vulnerable adults, including:
- Child placement staff (foster homes, adoption, residential child-caring agencies)
- Child care providers and volunteers over 10 hours/month
- Summer camp owners, operators, staff, and volunteers over 10 hours/month
- Household members (age 12+) in homes where children are placed
- Substance use & mental health providers (owners, directors, CFOs, staff, clinicians, volunteers)
- Peer specialists and recovery residence staff
As of July 1, 2025, most licensed health care professionals must be screened:
- All health care practitioners applying for initial licensure or renewing a license
- Exceptions: EMTs, paramedics, pharmacy interns/techs, and radiologic technologists (unless applying through military spouse licensure pathway)
Background screening is required for school employees, contractors, and volunteers who interact with students, including:
- Non-instructional school district employees with student contact or access to funds
- Instructional and non-instructional personnel at charter schools and “schools of hope”
- Governing board members of charter schools
- Alternative school staff with direct student contact
- Student teachers and field experience participants in public or charter schools
Screening applies to a wide range of positions serving older adults, including:
- Adult day care workers
- CNAs, LPNs, RNs, ARNPs
- Home health aides, companions, sitters
- Case managers, counselors, drivers, meal deliverers
- Volunteers who provide services to clients
- Administrators and managers of elder service programs
Screening is required for anyone working with youth in DJJ programs, including:
- Owners, operators, contractors, and staff with direct youth contact
- School and program personnel providing DJJ services
- Volunteers who assist less than 10 hours/month are exempt only if they remain in the line of sight of a screened staff member
- Certified Business Training Assistance and Consultation (CBTAC) providers
- Employment, Supported Employment and Employment Network providers
- Personal Care Assistants
- Rehabilitation Technology Providers (adaptive computer, building contractor, driver rehabilitation, and contract providers)
- Tutors
- Vocational Evaluators
- Work Incentive Planning and Assistance (WIPA)
Any individual who directly assists a veteran in a veterans’ benefits matter for compensation. This includes anyone working as or for a provider who advises, assists, or consults with veterans regarding their benefits.
- Direct service providers who are unrelated to their clients
- Support coordinators
- Managers and supervisors of:
- Residential facilities
- Adult day training programs licensed under Chapter 393
- Volunteers, if they:
- Provide care or services
- Have access to a client’s living areas
- Have access to a client’s funds or personal property
- Household members (age 12+) living with a provider who delivers services in their own home
CLEARINGHOUSE USER GUIDE
Files coming soon.
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