How It Works

1. Create an Account

Go to the Clearinghouse Results Website (CRW) portal, enter your email, and follow the prompts. Your agency must approve your access before you can continue.

2. Start a New Screening

Log into CRW and select Initiate New Screening. Enter the applicant’s information, confirm privacy forms, and the system will assign the correct ORI number (used to track the screening).

3. Schedule Fingerprinting

Choose a LiveScan fingerprint vendor from the approved list, make your appointment, and print your request form to bring with you. Pay vendor fees (varies by provider).

4. Check Screening Status

Use the My Screenings tab to see updates like In Process or Determination Made. Employers also get notified if eligibility changes.

5. Renewals & Resubmissions

Renewal: Required every 5 years when fingerprints expire.
Resubmission: Required if you’ve had a 90-day break in employment.
Start either process in CRW under Initiate Renewal or Initiate Resubmission.

6. Agency Review

If you’ve already been screened for one agency, another agency can review your results — saving time and avoiding duplicate fingerprints.

WHo Needs a Screening?

Florida law requires Level 2 background screening for many types of care providers, school personnel, and contractors. If you’re not sure whether you or your staff require screening, check with your regulating agency.

Here’s a breakdown by agency:

Agency for Health Care Administration (AHCA)

People working in AHCA-licensed or regulated facilities must be screened, including:

Facility owners, administrators, and financial officers
Employees and contractors providing direct care or services
Employees with access to client property, funds, or living areas
Contractors working 20+ hours/week with access to clients or property
Facility types: Adult day care centers, assisted living facilities, health care clinics, home health agencies, nursing homes, hospices, intermediate care facilities for the developmentally disabled, prescribed pediatric extended care centers, and more

Department of Children and Families (DCF)

DCF requires screening for anyone working with children, families, or vulnerable adults, including:

Child placement staff (foster homes, adoption, residential child-caring agencies)
Child care providers and volunteers over 10 hours/month
Summer camp owners, operators, staff, and volunteers over 10 hours/month
Household members (age 12+) in homes where children are placed
Substance use & mental health providers (owners, directors, CFOs, staff, clinicians, volunteers)
Peer specialists and recovery residence staff

Department of Health (DOH)

As of July 1, 2025, most licensed health care professionals must be screened:

All health care practitioners applying for initial licensure or renewing a license
Exceptions: EMTs, paramedics, pharmacy interns/techs, and radiologic technologists (unless applying through military spouse licensure pathway)

Department of Education (DOE)

Background screening is required for school employees, contractors, and volunteers who interact with students, including:

Non-instructional school district employees with student contact or access to funds
Instructional and non-instructional personnel at charter schools and “schools of hope”
Governing board members of charter schools
Alternative school staff with direct student contact
Student teachers and field experience participants in public or charter schools

Department of Elder Affairs (DOEA)

Screening applies to a wide range of positions serving older adults, including:

Adult day care workers
CNAs, LPNs, RNs, ARNPs
Home health aides, companions, sitters
Case managers, counselors, drivers, meal deliverers
Volunteers who provide services to clients
Administrators and managers of elder service programs

Department of Juvenile Justice (DJJ)

Screening is required for anyone working with youth in DJJ programs, including:

Owners, operators, contractors, and staff with direct youth contact
School and program personnel providing DJJ services
Volunteers who assist less than 10 hours/month are exempt only if they remain in the line of sight of a screened staff member